In today’s fast-paced work environment, strong organizational skills are essential for success. Effectively managing your time and tasks can help you meet deadlines, prioritize your workload, and ultimately boost your productivity. 

But for many people, staying organized at work can be a challenge. If that describes you — not to worry; there’s help! 

Whether you’re struggling to keep track of multiple projects, drowning in emails, or simply feeling overwhelmed by the day-to-day demands of your job, there are simple ways to improve your organizational skills and boost your productivity.

This article will discuss some actionable (and maybe even fun!) ways to improve your organizational skills — specifically in the workplace. It’s important to note that developing strong organizational skills takes time and effort. However, by implementing simple yet effective strategies, you can start to see improvements in your ability to stay organized. 

But first, let’s take a look at why organizational skills are important.

Why strong organizational skills are important

Having strong organizational skills can help you in more ways than you might realize. 

Some of the more obvious benefits include helping you to stay on top of tasks, ensuring you meet your deadlines, and helping you work more efficiently. Strong organizational skills will also help you manage your time better, which will in turn increase your productivity. 

But did you know that strong organizational skills can also help reduce stress and anxiety? 

One study found that “People who are organized are less likely to feel overwhelmed and stressed out.”¹  This can lead to a more relaxed and focused work environment.

Moreover, having strong organizational skills can improve your reputation and credibility in the workplace. “Being able to manage your time and tasks effectively shows that you are reliable and dependable, which can help you to advance in your career.”² 

It’s also been said that people with good organizational skills are naturally able to identify problems and make better decisions.

organization skills at work

How to improve your organizational skills

From creating a to-do list to using digital tools, here are some tips and tricks to start reaping the benefits of being organized today. Whether you’re just starting your journey to becoming more organized or looking to take your skills to the next level, read on to learn how you can improve your organizational skills at work.

Creating a to-do list

Creating a to-do list sounds basic, but it is a classic for a reason. Lists are a great way to improve your organizational skills. 

First, brain dump and write down everything you need to do. Next, you’re going to prioritize the tasks. This will help you stay on track and ensure you don’t forget anything important. Next, break down large tasks into smaller, manageable chunks and set deadlines for yourself. This will make it easier to focus on one task at a time and make progress toward achieving your goals.

How to make a productive to-do list:

  • Brain dump; write everything down.
  • Break down large tasks into smaller, manageable chunks.
  • Prioritize tasks based on importance and deadline.
  • Set deadlines for yourself.
  • Use different colors or symbols to distinguish between different types of tasks.
  • Keep the list short and simple; focus on the most important tasks.
  • Review and update the list regularly.
  • Use a digital organization tool to keep track of tasks and deadlines.
  • Keep the list visible and accessible, whether on paper or digitally.
  • Use the Eisenhower matrix to separate your tasks into urgent and important, important but not urgent, urgent but not important, or not important and not urgent.

Clear your workspace

You might not realize it, but a cluttered workspace can be a major distraction. Research shows that clutter can lead to feelings of overwhelm, stress, anxiety, and even procrastination.³, ⁴ 

Take a few minutes at the end of each day to clear off your desk and file away any papers or documents you no longer need. Keep only the essentials on your desk, such as your computer, notebook, and a few pens. This will help you stay focused and minimize distractions.

Use a calendar

If you’re not already using a calendar to schedule your tasks and appointments, it’s past time to start. This will help you stay on top of deadlines and ensure you don’t double-book yourself. 

Keep your calendar up to date with all your upcoming tasks and deadlines. Use different colors or symbols to distinguish between different types of tasks. This will make it easier to see what needs to be done and when at a glance.

Remember, it’s important to use your calendar for personal time as well. You don’t want to commit every waking hour to work. And if you schedule time for self-care and enjoyable activities, you’re more likely to do them!

Stay organized digitally

Use a digital organization tool like Trello, Asana, or Evernote to keep track of tasks, deadlines, and documents. This will help you stay organized even when you’re on the go. 

These tools allow you to create to-do lists, set reminders, and collaborate with others. They can also be accessed from any device, so you can stay on top of your work even when you’re away from the office.

Time management

Time management is a crucial aspect of productivity and personal organization. Different methods work better for different people, so here are a few ideas.

One of the most effective ways to manage time is through time blocking. Time blocking is dividing your day into blocks of time and assigning specific tasks to each block. This method helps to eliminate distractions and improve focus, allowing you to be more productive and achieve your goals.

One of the key benefits of time blocking is that it allows you to prioritize your most important tasks. By dedicating specific blocks of time to these tasks, you can ensure that they receive the attention they deserve. This can also help you to avoid procrastination, as you are less likely to get side-tracked by other activities if you have already assigned a specific block of time to a particular task.

Another important time management technique is known as brain dumping. Brain dumping is writing down everything currently on your mind, including your thoughts, ideas, and tasks. This can declutter your mind and free up mental space, allowing you to focus on the tasks. By writing down everything on your mind, you can ensure that you remember everything important and prioritize your tasks effectively.

man using calendar to organize work

Final thoughts on improving your organizational skills

There’s no doubt that developing strong organizational skills is crucial for success in the professional world. By implementing simple yet effective strategies such as creating a to-do list, clearing your workspace, using a calendar, taking regular breaks, and staying organized digitally, you can improve your organizational skills and boost your productivity. 

By making a conscious effort to improve your organizational skills, you can not only boost your productivity, but you might also reduce stress and improve your reputation in the workplace. So, take the time to implement these strategies and start reaping the benefits of being organized today.


  1. Skill & Care (2022). How To Improve Your Organizational Skills – 11 Practical Tips
  2. Sling (2023). How To Be Organized At Work: The 18 Best Tips.
  3. No Place Like Home: Home Tours Correlate With Daily Patterns of Mood and Cortisol

  4. Procrastinators and Clutter: An Ecological View of Living with Excessive “Stuff”

How a Lifestyle Coach Can Help You

Looking for a lifestyle coach can help you achieve your goals. They can make you accountable and create a healthier lifestyle. Get started today with Wellavi.

Mental Health Coaching 101: Anxiety, Depression, and the Six Dimensions of Wellness

Anxiety and depression can greatly affect your mental health. With Wellavi’s mental health coaching, you can find the help you need to persevere!

Take Your Well-Being Seriously With a Wellness App

Wellness apps are the new way of keeping yourself goal oriented. They’re accessible anytime and anywhere. Keep reading to learn more about wellness apps.

How to Keep Your Brain Young 

Every year we get older and our brains do too, but how can you help keep your brain young? Check out these tips and tricks.

Five Tips to Increase Your Job Satisfaction

Working toward job satisfaction is important to your mental health and overall wellness. Simply recognizing that it’s a missing piece in your life and an important step to take!

Building Strong and Lasting Friendships: Tips and Strategies for Making Real Connections 

Discover tips and strategies for making friends, building lasting relationships, and avoiding common pitfalls. Whether you’re new to an area or just looking to expand your social circle, our guide has everything you need to take the next step in building lasting friendships.

How to Use the 5 Love Languages in Your Friendships 

What are the 5 love languages for friendships? Let’s explore how using the right love language for your friends strengthens your connections

Is It Ever OK to Go into Debt?

Is it ever OK to go into debt? Most of us have spent money we didn’t have at some point in our lives — college tuition, a mortgage…

Hydration: Facts and Myths

We all know proper hydration is important. But there are so many hydration myths these days, this very basic topic needs to be clarified!

The Mental Health Benefits of Journaling

Did you know there are proven mental health benefits to journaling? For many people unleashing their written feelings is therapeutic…